Report on the selection of recommended software for conversion to long-term storage formats: CONVERTERS AND VALIDATORS
Report on the selection of recommended software for conversion to long-term storage formats: CONVERTERS AND VALIDATORS 333 views
In Slovenia, the conversion of e-records into formats suitable for long-term storage is determined by regulations as mandatory (ZVDAGA, Article 11 and Article 28), when e-records must be stored for more than five years. Storage of e-records over five years is considered as long-term storage). The criteria that must be met by formats to be suitable for long-term storage are also defined by law (Decree on the Protection of Documentary and Archival Material - UVDAG, Article 42), but only the general characteristics of such formats are determined. Therefore, the Archives of the Republic of Slovenia (Archives of the Republic of Slovenia) for individual types of e-records, in accordance with the Rules on uniform technological requirements for the capture and storage of material in digital form (Article 35) publishes on its website (https://www.gov.si / assets / bodies-in-composition / Arhiv-RS / Zakonodaja-2019 / Rules-on-uniform-technological-requirements-for-capture-and-storage-of-material-in-digital-form / List-of-record-form -dolgorocno-hrambo-ver-1.0.pdf) list of the most frequently used formats for individual types of e-records, which are suitable for its long-term storage and they are recommended or marked as acceptable by the Archives of the Republic of Slovenia.
To convert e-records from one format to another, we need special software, which can be built into the application equipment itself (eg text editors) or it is a separate software - converter.
However, since some of the information may be lost during the conversion of e-records, the correctness of each conversion must be checked with special software - validator. Slovenian regulations do not specifically define converters or validators are usable, and at the same time we know that there are a multitude of them available online today.
Choosing the right software tools for conversion and validity is extremely important, as proprietary, free, or open source tools with a variety of functionalities and affordability are available. In order to decide which converters or validators are used in the process of preparation, the Slovenian Public Archives Service (SPAS) have set itself the task of researching this area within the project of establishing a Slovenian public e-archive (Project e-ARH.si: ESS 2016 - 2020/2021) and find these software tools.
The starting point in the implementation of the set tasks was legally determined by ZVDAGA, Article 10.
Within the project task KC2.5 we searched, tested and designed a set of converters for different types of e-archival records and validators. We searched for converters and validators for individual types of e-records: textual, pictorial, audiovisual, database, e-mail, Websites and spatial data.